Timesheets​

Timesheets

Using OnCorps Timesheets:

direct service vs. training hours
Hours in timesheets must be logged as either direct service or training hours. It is important to assign them into the correct category. Direct service hours most commonly include daily service in the community. Training hours include specific learning opportunities, as shown in the chart below. To find approved opportunities for training hours, see the weekly RISE in Review newsletter. 

 TEXT-BASED CHART HERE
CREATING AN ONCORPS ACCOUNT
RIVA AmeriCorps staff will initially set up all OnCorps accounts.  When you are ready to log hours on your timesheet, follow the steps below. 

1. Go to the OnCorps website​​
  • Be sure to select the correct year and user type (Member or Supervisor)

2. Sign in using your username and temporary password
  • ​Usernames are first letter of your first name and last name (John Doe = JDoe)
  • Temporary passwords are set to "Rise123"

3.  Create a new password
SUBMITTING A TIMESHEET
Timesheets must be submitted every other week by Monday at 5 p.m. in order to receive a stipend by that Friday. Specific dates are are announced in the weekly RISE in Review newsletter.  Follow the steps below to submit a timesheet.
​
1. Log in to your OnCorps account
  • OnCorps usernames are the first letter of your first name + your last name
    • Example: John Doe is JDoe
2. Select a timesheet 
3. Enter your hours served into each date.
  • Separate training hours from direct service hours
4. Click "Authorize and Submit" 
HOLIDAY HOURS

RIVA AmeriCorps Members are not allowed to serve on federal holidays observed by AmeriCorps without a supervisor's written approval or request. RISE AmeriCorps offices are also closed for the following federal holidays. 

Federal holidays during the 2022-2023 service term:
Veterans Day - November 11, 2022
Thanksgiving - November 24, 2022
Christmas Day - December 23, 2022, December 26, 2022
New Year's Day - January 2, 2023
MLK Day - January 16, 2023
Memorial Day - May 29, 2023
​Juneteenth - June 19, 2023
Independence Day - July 4, 2023
​Labor Day - September 4, 2023 


For holidays landing on the weekend and observed before or after the holiday, please check with your supervisor to determine when/if your host site will be closed. If a host site is closed, members should not be serving without prior approval. 

PLANNING HOURS
RIVA AmeriCorps Members are responsible for planning and completing all hours of their service term to  receive the Segal Education Award.

Each member signs a Member Service Agreement, which states the number of hours needed each week to stay on track. This number is usually 34 hours, 18 hours or 9 hours per week.

To ensure you meet your goal, you can plan hours with this Excel sheet. Never use the OnCorps timesheets as an alternative to plan hours. Before using the Excel tool, you will need to know your total number of hours served, the total hours needed and your term's end date.
​

Important Timesheet Reminders:

  • Do submit timesheets every other Monday by 5 p.m.
  • Do separately log training hours and direct service hours. See "Direct service hours vs. training hours" above
  • Do ask for assistance from RIVA AmeriCorps staff as needed
  • Do submit hours to the nearest 15 minutes (15 minutes = 0.25 hours)​
  • Don't exceed training hours over 20 percent of total service hours
  • Don't log hours on weekends or federal holidays without the approval of a supervisor and RIVA AmeriCorps staff
  • Don't use the comment box when submitting timesheets
  • Don't serve more than 12 hours in one day, 60 hours in one week, or 200 hours in one month

Using OnCorps Timesheets

CREATING AN ONCORPS ACCOUNT
RIVA AmeriCorps staff will initially set up all OnCorps accounts.  When you are ready to log hours on your timesheet, follow the steps below. 

1. Go to the OnCorps website ​​
  • Be sure to select the correct year and user type (Member or Supervisor)

2. Sign in using your username and temporary password
  • ​Usernames are first letter of your first name and last name (John Doe = JDoe)
  • Temporary passwords are set to "Rise123"

3.  Create a new password
SUBMITTING A TIMESHEET
Timesheets must be submitted every other week by Monday at 5 p.m. in order to receive a stipend by that Friday. Specific dates are are announced in the weekly RIVA in Review newsletter.  Follow the steps below to submit a timesheet.
​
1. Log in to your OnCorps account
  • OnCorps usernames are the first letter of your first name + your last name
    • Example: John Doe is JDoe
2. Select a timesheet 
3. Enter your hours served into each date
  • Separate training hours from direct service hours
4. Click "Authorize and Submit"
DIRECT SERVICE VS. TRAINING HOURS
Hours in timesheets must be logged as either direct service or training hours. It is important to assign them into the correct category. Direct service hours most commonly include daily service tasks in the community. Training hours include specific educational opportunities that are not directly tied to service at your host site, as shown in the chart below.

To find approved opportunities for training hours, see the weekly RIVA in Review newsletter and the Training Calendar. But remember, training hours can not take up more than 20 percent of total service hours.

Direct Service Hours

  • Orientation at host site
  • Daily service at host site that is allowable by AmeriCorps
  • Meetings with RIVA AmeriCorps staff
  • Training or presenting to others
  • Monthly RIVA AmeriCorps Member Meeting
  • Travel from host site to service-related location and back

Training Hours

  • RIVA AmeriCorps orientation​
  • Professional or leadership training approved by RIVA AmeriCorps or site supervisor
  • Trainings on Canvas and Skill Success 
  • Training with mentor
  • Opportunities provided on the Training Calendar
HOLIDAY HOURS
RISE AmeriCorps Members are not allowed to serve on federal holidays observed by AmeriCorps without a supervisor's written approval or request. RISE offices are also closed for the following federal holidays.

Veterans Day - November 11, 2022
Thanksgiving - November 24, 2022
Christmas Day - December 25, 2022
New Year's Day - January 1, 2023
MLK Day - January 16, 2023
Memorial Day - May 29, 2023
​Juneteenth - June 19, 2023
Independence Day - July 4, 2023
​Labor Day - September 4, 2023 
PLANNING HOURS
RISE AmeriCorps Members are responsible for planning and completing all hours of their service term to  receive the Segal Education Award.

Each member signs a Member Service Agreement, which states the number of hours needed each week to stay on track. This number is usually 34 hours, 18 hours or 9 hours per week.

To ensure you meet your goal, you can plan hours with this Excel sheet. Never use the OnCorps timesheets as an alternative to plan hours. Before using the Excel tool, you will need to know your total number of hours served, the total hours needed and your term's end date.

Important Timesheet Reminders: